Senior Expo Online Application Process

Application Deadline

Application deadline is August 7th

Application Instructions

Applications received after the deadline are not guaranteed placement in the printed program available to attendees of Senior Expo. Applications are accepted based on the date of arrival and the approval of the Senior Expo planning committee. Space is limited. Please return your application as soon as possible.

To complete the online Senior Expo application please proceed through the following steps:

  1. Pay vendor fee through PayPal

  2. Print the Hold Harmless Agreement, sign, and either email or mail the signed document

  3. Request the Cetificate of Insurance from your Insurance Company, they will email or mail the form to CPAAA

  4. Complete the online application form and submit

Step 1:

Senior Expo Vendor Pricing

 Official PayPal Seal

 

Step 2:

Documents to be emailed following application submission

Hold Harmless Agreement

Step 3:

Certificate of Insurance

Please contact your insurance company to request this document including Sedgwick County/Central Plains Area Agency on Aging as additionally insured on the day of the event. On most occasions there is no cost for this certificate. Please contact the CPAAA representative with questions.

Step 4:

Please complete the form below

Senior Expo contact *
Senior Expo contact
Please list name of company/agency you wish to have included in Senior Expo materials
Address *
Address
Location Options
We reserve the right to assign booth locations, prioritize, and limit exhibitors based on available space.
Location 1st choice *
Please choose 1st location of choice
Location 2nd Choice *
Please choose 2nd location of choice
Location 3rd Choice *
Please choose 3rd location of choice
Do you need access to electrical *
Access to electrical outlets is limited based on location. Electrical access will be given based on a first come first serve basis.
Do you need access to the internet? *
Internet is available at Exploration Place and Wichita Art Museum only. Please consider your answer based on your location request.
Do you have special booth considerations? Vendor space is aproximately 6 ft by 4 ft. *
Is your display a floor display? Do you have a interactive booth? Are you planning a demonstration? Is your display size unusual? Do you need an end of row or against wall placement? Please note: if your display exceeds the vendor space allotted you will be subject to an additional fee of $250 or more based on space needed.
Please explain any special accommodations or considerations needed for your booth space (additional fees may apply).
Retails Sales: Will you conduct retail sales at Senior Expo? *
PRIZE DRAWING/DEMONSTRATION: For-profit exhibitors are required to have a prize drawing with a minimum retail value of $25 with the winner posted at 2:30 p.m. on the day of the event. Non-profit exhibitors are required to have a prize drawing or conduct a demonstration at their booth throughout the day. It is the responsibility of the exhibitor to provide sign-up sheets. We request that exhibitors require only name and phone number information to protect the senior participants from possible identity theft and/or fraud. It is also the responsibility of the exhibitor to inform the senior participants of how they intend to use the information obtained from the sign-up sheets, i.e. mailing lists or promotions.
Necessary Documentation
The below information must be returned with your application.
Sponsorship gives your company more exposure to this target market. Select the level of sponsorship.
Sponsorship Options
Please check sponsorship you are interested in (see Sponsorship Level document for detailed information)
Senior Expo Vendor Agreement
My booth will be staffed during Senior Expo hours of 9:00 a.m. – 3:00 p.m. *
My organization will provide all necessary staff to set up my exhibit. *
All retail sales of merchandise or services will be conducted with no pressure. *
My organization will adhere to the purpose of Senior Expo. *
My organization will use all information obtained from the participants in the manner in which they were informed, i.e. mailing lists or promotional opportunities. *
I Agree and understand the purpose of Senior Expo and will comply with the regulations listed. *
By checking "I agree" the exhibitor agrees this application is correct and attests to being a reliable and reputable company/organization. Furthermore, the exhibitor agrees to indemnify Sedgwick County/Central Plains Area Agency on Aging for any claims, demands, judgments and suits arising out of any misuse of information obtained by the exhibitors.
Vendor Fee and Payments
Exhibitor fees are $450 for profit/commercial organizations or $150 for non-profit organizations before August 7th and $475 for profit/commercial organizations or $175 for non-profit organizations after August 7th.
Payment Option *
Pay pal payments can be made by clicking on the pay pal icon in Step 1 (see top). Make checks payable to Central Plains Area Agency on Aging and reference Senior Expo or the vendor name in the memo area. This will insure that your payment is properly processed. If a corporate entity is mailing your payment please ensure that the local company name is listed on the check. Exhibitor fees will be returned for applications not approved.
Application Submission Date *
Application Submission Date
Date application submitted